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Word Processing & Formatting

Word processing software is used to manipulate a text document, such as a resume or a report. You typically enter text by typing and the software provides tools for copying, deleting and various types of formatting. Some of the functions of word processing software include:

  • Creating, editing, saving and printing documents.
  • Copying, pasting, moving and deleting text within a document.
  • Formatting text, such as font type, bolding, underlining or italicizing.
  • Creating and editing tables.
  • Inserting elements from other software, such as illustrations or photographs.
  • Correcting spelling and grammar.

Word processing software typically also contains features to make it easier for you to perform repetitive tasks. For example, let's say you need to send a letter to all your customers regarding a new policy. The letter is the same for all customers except for the name and address at the top of the letter. A mail merge function allows you to produce all the letters using one template document and a table with customer names and addresses in the database.

Word processing refers generally to the creation, editing, formatting, storage, and output of both printed and online or electronic documents. Word processing is undoubtedly the most-used business application for personal computers, perhaps alongside World Wide Web browsers and electronic-mail (e-mail) applications.

Word-processing software includes basic applications designed for casual business or home users and powerful, advanced applications capable of meeting the most-demanding needs of businesses. Many word-processing applications are designed for use as part of a suite or integrated group of word-processing, spreadsheet, and presentation programs. For example, Microsoft Word, probably the most widely used word-processing software, is part of the Microsoft Office suite, which includes Microsoft's PowerPoint presentation program and Excel spreadsheet program. Corel WordPerfect, a less widely used but very popular word-processing program, is part of Corel's WordPerfect Office suite, which includes Quattro Pro spreadsheet software and Presentations multimedia slide-show software.